Internal and external auditing Organization does quarterly, half yearly and annual auditing of the organization and the project. Separate auditing also takes place according to the ongoing and completed projects. The internal auditing is done by the Key staff, Accounts department , Executive committee and audtor.

III- Human Resource Management Organization has maintained HR, Women, Child protection and Corruption policy for the development of the staff and personnel and for the beneficiaries of the programme. These policies have been strictly applied by the organization.

IV. Project Management & Monitoring System An internal and external review mechanism monitors the programme implementation. The executive committee level also reviews the internal mechanism along with the governing committee and the project personnel. Local committees are also involved to monitor the progress of the project. Organization has also involved community based participatory monitoring specially in the development programme. The external review mechanism involves the advisory committee, the target group and the higher officials concerned. Various programmatic reports helps in monitoring the project, every month a staff meeting has been organized to monitor the direction of the progress. The Director meets the Executive Committee monthly or bimonthly to update them about the progress and take suggestions from them.

Project Documentation The organization prepares monthly report of the activities undertaken and the goals accomplished during the given time duration and the shortcomings met, if any. The success and progress of the project are also recorded timely. The letters received and sent are also maintained separately. The press release and press note are documented and different record registers of the community staff have been maintained and documented safely.

Programme Report Diaries have been provided for daily reporting of various activities, its process, learning, and constraints. In addition to the documentation of field activities, compilation of reports has been done six monthly. An annual report has been prepared by the end of each year highlighting the achievements. Report writing has been supported by photo-documentation of various events.

Financial report and management The financial reports such as monthly records of income expenditure and annual audit reports have been maintained. Regular reporting system helps the staff to access the progress of implementation and if project results are being achieved as planned. The annual report and finical report has been updated and published every year according to the programme.

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